2-Day Course

Technical Writing for Reports, Business Proposals & Written Presentations   

Time: 9.00am to 5.00pm / Venue: Hotel/s in PJ  

Course Leader:  ~ Ms Bebe Chooi

Objective:  

Technical writing is not only for technical people and scientists. Most business and professional people have a responsibility to write reports and/or proposals, or policy papers. 

For example, the sales or marketing person has to inform management about what is going on in the marketplace. The computer programmer has to write a report/manual on how to use certain software.  The foreman has to inform his staff on a new procedure.  Even the CEO has to report to the Board of Directors at monthly meetings, and to his shareholders at the Annual General Meeting or other meetings. 

In this two-day workshop, participants will have the opportunity to design a Title Page, to come up with a Format, and to write a short report, paper or proposal in the context of their job requirement. The Trainer will be on hand to guide and to critique.  The Trainer will also correct grammatical errors and answer all questions pertaining to language. But, grammar and general writing skills are the focus of a separate two-day workshop. 

This is basically a “Nuts & Bolts” workshop, since two days is still too short to wax lyrical over writing styles and the like.

Who Should Attend:

Individuals who involves in writing Reports, Business Proposals & Written Presentations.

SESSION ONE 

Types of Reports, etc

1.       Identifying the Needs & Background of Participants

2.       Special Characteristics of:

• Reports (informal, formal, and standardized)
• Papers (policy paper, technical paper, conference paper)
• Proposals (internal and external)
• Written Presentation (versus Speech)

SESSION TWO 

Format

1.       Title Page

2.       Terms of Reference and Acknowledgment

3.       Table of Contents

4.       List of Illustrations

5.       Appendix and List of References

6.       Numbering Systems 

SESSION THREE 

Structure1.       Introduction

2.       Body of the Report, etc

3.       Conclusion vs. Recommendations

4.       The Executive Summary 

SESSION FOUR

Comments & Critique 

1.       Participants prepare and/or submit reports, etc.

2.       Trainer guides, comments, and critiques. 

NB:  This module will also be used to evaluate participants’ language skills, in order to enable the Trainer to determine the nature and degree of focus for the subsequent module on Language Tools.

SESSION FIVE

Language Tools

1.       Tenses (when to use which tense)

2.       Passive Voice (versus Active Voice)

3.       Clarity and Style (KISS)

SESSION SIX: 

Sources of Information

1.       Research and Methods

2.       Observations, Interviews & Surveys

3.       The Internet

4.       Articles, Books & the Library 

SESSION SEVEN 

Illustrations & Visual Aids

1.       Photos and Drawings

2.       Tables and Graphs

3.       Bar Charts (horizontal and vertical)

4.       Pie Charts and Quadrants 

Methodology

Lecture, Role playing, Simulation 

Course Fee

CLAIMABLE UNDER HRDF / SBL SCHEME

• RM 880.00 per participant
• RM 830.00 Per Participant for 2 or more participants